Email – The Stealth Productivity Killer

Email is among the greatest innovations of the internet, but if you are not careful it’s going to suck up your time, and be a detriment to your organization than a benefit.

Listed below are a few ideas for taming the e-mail beast.

Turn It Off

Throughout the day while you are working, shut down your email client. You don’t have to be linked to everyone at all times of the day. When you leave your email client operating while you’re attempting work, when that next new message comes in, you’ll get sidetracked. The constant barrage of new incoming email will break you concentration and create a project that would normally take only an hour or so of focused attention take four or five times as long.

Check It Infrequently

Once you’ve been able to turn your email client off, resist the enticement to keep switching it back on all day long. Checking your email only few times each day is plenty – really.

Schedule Email Time

For those who usually receive a lot of email correspondence that that you must answer at all hours, then schedule around 30 minutes or an hour as responding to email time. Handle all of the email that you must answer at the same time. You’ll find that by having the ability to put your specific attention to taking care of email, your replies are going to be thought out better, and you’ll be ready to get your complete email taken care of a lot more quickly and efficiently.

Spam Filters

An effective spam filter really is a efficiency tool. Luckily, they’re easily obtainable and amazingly correct nowadays. Put one on your inbox so you’re not spending your time and efforts attempting to filter out all of the spam prior to ever start replying to the legitimate emails.  Gmail can also be used as an effective spam filter.  Have all your email sent to a Gmail account and then forwarded to your personal email account.

Get A Personal Assistant Or Customer Support

For those who really get a great deal of email and the majority of it does not need your individual attention – i. e. someone trained on your business could simply answer it, then invest in a personal assistant or customer support person who will handle the majority the email and only forward the important messages to you. This can free up some time to concentrate on alot more important tasks like finding more customers and earning money.